Privacy Policy

Last updated: April 11, 2026

This Privacy Policy describes how CallScribe FZ-LLC ("CallScribe", "we", "us") collects, uses, and protects personal information when you use the CallScribe service at callscribe.ae.

Data We Collect

  • Account information: email address, hashed password, name (optional), organization name (optional).
  • Audio files: the call recordings you upload for transcription.
  • Derived data: transcripts, speaker labels, sentiment tags, audio quality metrics, and aggregate usage statistics generated from your uploads.
  • Billing data: handled by Stripe. CallScribe never stores card numbers.
  • Technical telemetry: browser type, IP address, timestamps, error traces (via Sentry).

Purposes of Processing

  • Deliver the transcription, diarization, and analytics service.
  • Bill you for your selected plan.
  • Send transactional email (receipts, password resets, expiry warnings).
  • Debug errors and improve reliability.
  • Comply with legal obligations.

Retention

Audio files and transcripts are retained for a default of 90 days, after which they are permanently deleted from primary and backup storage. You can configure a shorter retention window from the dashboard (minimum 1 day). Account records are retained for the lifetime of the account, then deleted within 30 days of account closure.

Sub-processors

  • Hetzner Online GmbH (Germany) — primary infrastructure hosting.
  • Stripe, Inc. — payment processing.
  • Resend — transactional email delivery.
  • Sentry — error and performance telemetry.
  • Tailscale — private mesh networking for worker nodes.

Data Residency

Primary infrastructure is hosted in Hetzner's Falkenstein and Helsinki regions (EU). Enterprise customers requiring UAE or Saudi data residency can request a GCC-resident worker pool connected via Tailscale — contact sales for the deployment architecture.

Your Rights

Under GDPR and UAE PDPL, you have the right to access, correct, delete, export, and object to the processing of your personal data. Submit requests to privacy@callscribe.ae. We respond within 30 days.

Contact

Data Protection: privacy@callscribe.ae
Security disclosure: security@callscribe.ae